Privacy

Last updated: 9 October 2026

Fellowlane
Zwarteweg 121
1431 LV Aalsmeer
info@fellowlane.com

2. What information do we receive?

When you apply for a role or make an introductory enquiry, we receive your name, email address, optional telephone number, chosen specialism, message and, if provided, your CV. For an application, we also record which vacancy you are applying for. A CV, phone number or cover letter may be required for vacancies linked to Recruitee; required fields are marked on the form.
For a contact or employer enquiry, we receive your name, email address, optional telephone number and organisation, chosen specialism and message.
We also record the time of submission and a reference to the version of this privacy notice. The form temporarily uses a hashed identifier based on your IP address to prevent repeated submissions. This identifier expires after one hour. A temporary confirmation code expires after ten minutes.
Do not send your BSN, a copy of an identity document or information about your health. This information is not needed for an initial introduction.

3. What do we use your information for?

We use your information to deal with your enquiry, contact you and discuss your application or introductory enquiry. For an employer enquiry, we use the information to discuss staffing needs and potential services.
To handle an application or a request for services, we process the necessary information to take steps at your request before a potential contract. For general contact enquiries and to protect the form against misuse, we rely on our legitimate interest in answering enquiries and protecting our website. We only use the information needed for these purposes.
We do not automatically use your CV for a candidate database for future vacancies. If we want to do so, we ask for your separate consent. You can withdraw that consent.

4. Who has access?

Submissions and CVs are stored privately in our WordPress environment. Access through the website is restricted to administrators, and they are not placed in the media library as public files. After private storage, applications for linked vacancies are forwarded to Tellent Recruitee, including your name, email address, phone number, cover letter and CV where provided. Recruitee processes this information in the recruitment system used by Fellowlane and sends a confirmation email. Vacancies with additional screening questions use the Recruitee application page. Introductory enquiries, contact messages and applications for manually created vacancies remain in WordPress; these forms do not send automated emails. If delivery fails or is uncertain, the submission remains privately stored in WordPress so Fellowlane can check its delivery. A hashed identifier containing no name or email address prevents repeated delivery of the same application for 24 hours.
Hosting and technical management providers may process information to the extent needed to operate the website. The form does not automatically forward your information to a client. Before Fellowlane presents your profile to a prospective employer, we discuss this with you.
We do not sell your information. Information may be disclosed if we are legally required to do so.

5. How long do we keep your information?

We delete application information no later than four weeks after the procedure has ended. For an introductory enquiry, we first discuss your needs; if no further process follows, we delete the information within four weeks after that contact has ended.
We delete general contact and employer enquiries no later than six months after the enquiry has been dealt with, unless the information is still needed for ongoing services, a statutory retention requirement or the handling of a dispute. The corresponding retention periods apply to information that subsequently becomes part of a contract.
A submission is not automatically deleted when a vacancy closes. Fellowlane must close the file and implement the retention period in both WordPress and Recruitee. Deleted information may remain temporarily in backups until those backups are replaced in accordance with the hosting provider’s policy.

6. Security and decisions

The website restricts access to submissions and CVs to administrators. The CV form only accepts PDF files of up to 2 MB. Fellowlane provides appropriate security and careful management of the website and access accounts.
The forms do not make automated decisions about your suitability or automatically reject you.

7. Your rights

You can request access to, correction or deletion of your personal data. Where applicable, you can also request restriction or transfer of information and object to processing based on a legitimate interest. You can withdraw consent without making processing carried out before withdrawal unlawful.
Send your request to info@fellowlane.com. We may ask for information to verify that the information relates to you. Do not send a copy of your identity document without being asked to do so. We normally respond within one month. If an extension is needed, we will let you know.
You can lodge a complaint with the Autoriteit Persoonsgegevens via www.autoriteitpersoonsgegevens.nl.

8. Scope and changes

This notice describes our website forms. We explain any additional processing during further recruitment services, other services or employment when it becomes relevant. Processing by other services on the website, including any analytics or marketing cookies, must be described in additional information that reflects the services used.
We update this notice when changes occur. The current version is always available on this page.